Modernize Your Records Retention Schedule
Develop and maintain a robust retention schedule that aligns with your legal regulatory requirements
Developing a Compliant and Effective Retention Schedule
Retention schedules are a crucial component of records and information management (RIM). A retention schedule serves as a map for legal compliance, contract negotiations, audit support, and internal policy. The retention schedule instructs and informs management on the company’s document retention policies.
How Virgo Helps
Develop your comprehensive retention schedule, guided by the Virgo team’s expertise and knowledge. We guide you through every step of the process, beginning with an evaluation of your needs and culminating in the publishing of your tailor-made retention schedule to your organization.
Develop Defensible Retention Policies
Virgo professionals develop defensible retention policies by applying:
- Extensive experience in information governance (IG) and records retention development
- A comprehensive, up-to-date library of legal authorities from around the world
- Our deep understanding of compliance rules, laws, and regulations
- Records management best practices based on industry standards
Simplify Records Management
Virgo retention schedules simplify record management by offering:
- Record management practices enterprise-wide
- Close information control on proprietary documents
- Compliance-centered record series
- Industry and business-specific policies
Address Your Organization’s Unique Operational Needs
A Virgo retention schedule is customized to your organization’s unique operational needs by using:
- Your internal terminology
- Your business needs and requirements
- An annual compliance and content review of your schedule
- Our updated citation library of laws, regulations, and guidance for your industry
How the Process Works
Developing a Virgo retention schedule begins with a review of your process and your existing records retention or record management policies and procedures. We help you analyze your existing key documents, develop functions, identify internal activities, and pinpoint crucial business documents.
Virgo information governance (IG) professionals apply experience, expertise, and knowledge to create your retention schedule.
Here’s how it works:
- Our Virgo research team provides a scope questionnaire to verify the depth of your legal authority needs, working together to explore jurisdiction and industry requirements across your entire organization.
- Virgo uses this information to develop the content type lists for your retention schedule.
- The lists of content types are applied to the appropriate record series, which are then mapped to relevant legal authorities and regulations.
- Retention time periods and trigger events are recommended based on the legal requirements, business needs, and industry standards.
The result is a defensible, compliant, accessible, searchable, and comprehensive retention schedule supported by our Virgo legal and regulatory citations library, our experienced information governance team, and our robust security and audit trail.
Get a retention schedule that works. Get a Virgo Retention Schedule.